Colleges' organisational policies
Cardiff Sixth Form College has policies on admissions, bullying, child protection, discipline, health & safety, promotion of good behaviour, sanctions in cases of bad behaviour, complaints and exclusions - these are available on request from the Vice-Principal and are included in the Student Handbook.

Accounts procedures
Payments
Payment can be made to the College by cheque, sterling bank draft or electronic transfer. Please ensure that the student's name and customer reference are always included on the transfer document, indicating that the transfer is in respect of school fees. Bank charges and commission for both the sending and receiving banks should be paid by the sender of funds or they will be applied to the student's account.

Accounts communications will be sent both to the person responsible for paying the fees and to the student unless written instructions are received to the contrary. The college expects payment of all fees to be in sterling and encourages all customers to pay in £ sterling.

Sundry Charges
Any incidental costs incurred on behalf of the student will be charged to their account, for example taxi charges, fax costs, college trips, exam fees, text books and vacation accommodation.

Refunds
Refunds will only be made to the person responsible for the fees unless written authorisation is provided to the contrary from that person. Refunds will be made within 28 days of the beginning of the new academic term. Refunds are made after calculating any damages or disbursements due, or any other incidental fees or charges.

Breakages, loss and damage
Students are responsible for payment for any damage caused by them to College property and household property of their homestay accommodation or College House, and should take particular care to respect furniture. Students in College Hostel accommodation sign an inventory and laundry form for their room on arrival and departure. Occupants of the rooms are jointly and severally liable for the proper care of the room and the College reserves the right to recover costs for damage or exceptional cleaning from the student. Students are jointly responsible for damages caused by them to the College premises or its contents.

Accommodation
The College includes fees within its accommodation charges to cover the support and service to students in Homestay and College accommodation. College homestay families are instructed not to accept any payment directly or indirectly from any student. Similarly, students outside of the College's accommodation service are prohibited from entering into any arrangement for accommodation with a College homestay. Students who break this rule render themselves subject to College discipline and charges will be levied to the student's account on the basis that the student had been in College accommodation for the relevant period.

Accommodation type
Students who will be under 16 on commencement of their course will be placed automatically with Homestay families and will be invoiced accordingly. Prior to enrolment, students are requested to indicate their accommodation preference. While the College will use reasonable endeavours to provide the accommodation requested, this however cannot be guaranteed. Students will be invoiced for the type of accommodation requested on enrolment and if this subsequently proves to be unavailable, an appropriate credit will be given or an extra charge will be levied. Once the confirmation fee is paid, requested accommodation is reserved.

Terms & Conditions
If a term's fees are not paid one month before term starts reserved accommodation may be released.

Changes of accommodation
No change to the type of accommodation arrangements will be made without the written permission of the College's Associate Principal. This permission will only be given in exceptional circumstances. If a student makes a change to his/ her accommodation arrangements or leaves accommodation provided by the College without the prior consent of the College Principal, the student shall remain liable for the full accommodation payments invoiced or reserved at the time of enrolment.

College Hostel: Due to high costing involved once accommodation has been taken up, the full annual contract will have to be abided by. Students can only move if a suitable replacement can be found.

College Housing: One full term's written notice must be given for students moving out of College Housing by both the student and their parent/guardian and where they are moving to private accommodation the parent/guardian must complete a disclaimer to that effect. Students will be charged for the one term's notice period whether or not he or she stays in the accommodation.

Host Families: Four weeks' notice is required for a move between host families.

Further details on our Code of Practice are as printed in the "Student Handbook" given to the students upon commencement of the course.

Summer Vacation accommodation (students are not required to vacant their accommodation during Christmas or Easter vacation)
This is available to any student on request to the Accommodation Department. This is normally available in all three types of accommodation on offer (Homestay families, college hostel and college housing) and the appropriate fee will be added to the student's account.

Personal property
If College insurance is taken out, any loss or damage to personal property which may occur while the student is living with a homestay family or at the College accommodation is covered within the terms of the policy.

Publicity
Students and their parents or guardians agree that the students' images and sound, details and achievements may be used for promotional purposes without written consent or notification. When publishing such photographs, we exercise our knowledge and judgement as to the suitability or sensitivity of using pictures of the children involved. For practical reasons, we cannot contact each parent for permission to use a photograph in which their child may appear. We therefore make an assumption that parents trust our judgement and discretion in this matter and allow us to make use of such photographic material.

A parent's signature on the Centre's admission form is deemed to be written permission under the Data Protection Act 1998 for the school to publish material that may contain images of his/her child.